UAE Dolphin Project Initiative (UAEDP) Data Privacy Policy and Consent Form
The UAE Dolphin Project Initiative (UAEDP) (“we”, “our”, “us”) processes the data you submit solely for research purposes aimed at advancing the conservation of cetaceans.
1. Data We Collect
We collect the following personal data (information relating to an identified or identifiable natural person (“Data Subject”)):
- Name, Phone number, Email address, Company name (if applicable)
- Information related to the sighting you report, including: Date, Time, Location, Platform of observation, Videos and/or photographs associated with the sighting, additional observations.
2. What Personal Data Will We Use?
We will use your personal data as you submitted: a. Name, Phone number, Email address, Company name (if applicable), and b. Information related to the sighting you reported, including: Date, time, Location, Platform of observation, Videos and/or photographs associated with the sighting, additional observations.
3. Purposes – why do we want to use your personal data?
Your name and contact information will be used to contact you only if we require additional information regarding the sighting you submitted, in order to fulfil the research purposes described above. The information you submitted related to the sighting will be used to advance the knowledge of cetaceans and support their conservation.
4. Access to Your Personal Data
Your privacy and trust are of utmost importance to us. We will share your personal data only with UAEDP affiliates and/or third parties who have a legitimate need to know, solely to help us achieve the stated research purposes.
5. Cross‑Border Data Transfers
If we engage third parties that involve the transfer, access to, or use of your personal data in another country, we will ensure that appropriate safeguards are implemented to protect your personal data in accordance with applicable data protection laws.
6. Data Security Measures
Your personal data is hosted on servers operated by Aruba S.p.A. within the European Union. Aruba maintains full GDPR compliance and holds internationally recognized certifications, including:
- ISO/IEC 27001
- ISO/IEC 27017
- ISO/IEC 27018
- ANSI/TIA‑942 Rating 4 (data center reliability)
These measures ensure high standards of data security, privacy, and availability.
7. Data Retention Period
Your Name, Phone number, Email address, Company name (if applicable) will be retained only for the period necessary to verify the information related to the sighting you submitted, unless a longer retention period is required or permitted by law. In any case,you Name, Phone number, Email address, Company name (if applicable) will be retained for a maximum of two (2) years.
Information related to the Sighting you reported (Date, time, Location, Platform of observation, Videos and/or photographs associated with the sighting, additional observations) will be anonymized and stored indefinitely for research purposes only as mentioned above.
8. Use of Images and Recordings
By agreeing to this consent form, you grant UAEDP full permission to use, reproduce, and publish any images or recordings you submit for research, educational, and communication purposes, in any format, without further consent, notice, or compensation.
- If you wish to be credited when your images or videos are used, please email sighting@uaedolphinproject.org with your name and request.
- If you do not wish your photos or videos to be published or shared through UAEDP channels, please notify us at the same email address abovementioned. In this case, your material will remain confidential and used solely for research purposes.
9. Your Rights
You have the right to:
- Withdraw your consent at any time
- Request access to your personal data and receive a copy
- Request correction, update, or deletion of your personal data
- Request restriction of processing
- Object to processing, including automated decision‑making and profiling
- Request data portability
Withdrawal of consent will not affect the lawfulness of processing carried out prior to withdrawal. In certain cases, we may continue processing your data if required or permitted by law.
Please note that the availability of these rights may vary depending on your country of residence and applicable legal obligations.
10. Complaints and Contact Information
If you have any questions or concerns regarding our use of your personal data, please contact us at: sighting@uaedolphinproject.org. If you believe your data protection rights have been violated, you may lodge a complaint with your local data protection authority.
11. Your Consent
By accepting this consent form, you freely and explicitly consent to the processing of your personal data for the purposes described above.